Lesson 5 of 4
In Progress

Module 3: QC Daily Report Completion

September 29, 2021

[vc_row][vc_column][vc_custom_heading text=”Activities Started/Finished” font_container=”tag:h2|font_size:22|text_align:left|color:%23000000″ google_fonts=”font_family:Oswald%3A300%2Cregular%2C700|font_style:400%20regular%3A400%3Anormal”][vc_column_text]The Activities Started/Finished selection must be used to report actual start and finish dates of activities. These dates are not imported using the SDEF file.[/vc_column_text][vc_single_image image=”17407″ img_size=”full”][vc_column_text]The activities are grouped into several categories as you can see from the blue tiles at the top of the screen.

  • The tile named Activities Started or Finished Today is for activities that have an actual start and/or actual finish date that is the same as the daily report date
  • Activities in Progress is for activities that have an actual start date, but no actual finish date
  • Activities Not Started is for activities that do not have an actual start date

[/vc_column_text][vc_column_text]Activities Not Finished is for activities that do not have both actual start and actual finish dates. The list of activities corresponding to any of the categories can be seen by simply clicking anywhere in the corresponding blue tile. A filtered list of the category selected will be displayed in the bottom rows of RMS.[/vc_column_text][vc_single_image image=”17408″ img_size=”full”][vc_column_text]Note: Assumption is that the QC Rep on Site knows better than the scheduler the date which activities actually start and finish.

Select the activity and enter the date on the calendar popup. You can manually type in a date or click on the button on the right side of the field to open a calendar from which you can select the applicable date.[/vc_column_text][vc_single_image image=”17409″ img_size=”full”][vc_column_text]If you select a date other than the date of the report you are preparing, the activity will be reported on the corresponding daily report date.

If that daily report has already been completed and submitted, the report that the government has will not reflect this information. To update the report, ask your USACE Representative to return it to you for corrections.

Make the correction, sign, and resend.[/vc_column_text][vc_custom_heading text=”Contractors Onsite” font_container=”tag:h2|font_size:22|text_align:left|color:%23000000″ google_fonts=”font_family:Oswald%3A300%2Cregular%2C700|font_style:400%20regular%3A400%3Anormal”][vc_column_text]Use the Contractors on Site selection to document the first and last days on which subcontractors are working at the jobsite. These are the dates that are used to track insurance and payroll requirements.[/vc_column_text][vc_single_image image=”17410″ img_size=”full”][vc_column_text]If a subcontractor is onsite intermittently, its last day is the day on which it has completed all its work and will no longer be coming to the jobsite.

The list of subcontractors corresponding to any of the categories can be seen by simply clicking on the corresponding blue tile. A filtered list of the category selected will be displayed in the table.[/vc_column_text][vc_single_image image=”17411″ img_size=”full”][vc_column_text]Select the subcontractor and double-click in the date field you wish to enter. You can manually type in a date or click on the button on the right side of the field to open a calendar from which you can select the applicable date. If you select a date other than the date of the report you are preparing, the subcontractor’s presence will be reported on the corresponding daily report date. If that daily report has already been completed and submitted, the report that the government has will not reflect this information.

To update the report, ask your USACE Representative to return it to you for corrections. Make the correction, sign, and resend.[/vc_column_text][vc_custom_heading text=”Labor and Equipment Hours” font_container=”tag:h2|font_size:22|text_align:left|color:%23000000″ google_fonts=”font_family:Oswald%3A300%2Cregular%2C700|font_style:400%20regular%3A400%3Anormal”][vc_single_image image=”17412″ img_size=”full”][vc_custom_heading text=”Labor Hours” font_container=”tag:h2|font_size:22|text_align:left|color:%23000000″ google_fonts=”font_family:Oswald%3A300%2Cregular%2C700|font_style:400%20regular%3A400%3Anormal”][vc_column_text]Use this selection to report actual Labor and Equipment Hours expended on the jobsite.

A monthly tally of the labor hours reported here is used to generate the required monthly exposure hour reporting. Using the reported equipment hours, a running total of the equipment hours are maintained in the Equipment Check module to ensure timely equipment inspections are conducted for continued safe usage of equipment.

Select the Labor Hours which will open the data screen for logging Labor Hours.[/vc_column_text][vc_single_image image=”17413″ img_size=”full”][vc_column_text]Use this selection to report actual Labor and Equipment Hours expended on the jobsite.

A monthly tally of the labor hours reported here is used to generate the required monthly exposure hour reporting. Using the reported equipment hours, a running total of the equipment hours are maintained in the Equipment Check module to ensure timely equipment inspections are conducted for continued safe usage of equipment.

Select the Labor Hours which will open the data screen for logging Labor Hours.

Click on Add to identify the subcontractors and the types of workers on the jobsite. Select either Manually Add or Copy from Previous Day. We’ll select Manually Add.[/vc_column_text][vc_single_image image=”17414″ img_size=”full”][vc_column_text]Click on the blue bar in the Contractor field to select a subcontractor from the Subcontractor Lookup list. And do the same with the Labor Classification Field to select the type of worker from the Labor Classification Lookup list.

Continue to Add subcontractors until all onsite labor have been identified. It is very important that all onsite labor is accurately logged. This data can be copied directly into the monthly
Department of Labor Exposure Report.[/vc_column_text][vc_single_image image=”17414″ img_size=”full”][vc_custom_heading text=”Equipment Hours” font_container=”tag:h2|font_size:22|text_align:left|color:%23000000″ google_fonts=”font_family:Oswald%3A300%2Cregular%2C700|font_style:400%20regular%3A400%3Anormal”][vc_column_text]Let’s now move on to the Equipment Hours Tab at the top. Click on Add to identify the equipment and its hours of operation.[/vc_column_text][vc_single_image image=”17415″ img_size=”full”][vc_column_text]Select either Manually Add or Copy from Previous Day. Make this selection to record the equipment used onsite. We’ll select Manually Add.

The list of Equipment entered the QC Tab when you first set up equipment in RMS will display in a lookup table when you select the blue Equipment field. Select the equipment used, then click on OK. Acknowledge this selection by clicking Ok again once prompted to do so.[/vc_column_text][vc_single_image image=”17416″ img_size=”full”][vc_column_text]The equipment will still be included in the Equipment Hours table for the daily report you are preparing. You can then double-click on the equipment to update this date; either remove it or enter a new Last Day on Site date. Continue to Add until all equipment on the jobsite for the day have been identified. Single click on the data field to enter both Idle Hours and Operating Hours for all equipment on the list.[/vc_column_text][vc_custom_heading text=”Accident Reporting” font_container=”tag:h2|font_size:22|text_align:left|color:%23000000″ google_fonts=”font_family:Oswald%3A300%2Cregular%2C700|font_style:400%20regular%3A400%3Anormal”][vc_single_image image=”17417″ img_size=”full”][vc_column_text]Moving along to the Accident Reporting tile, it’s important to note that all mishaps are reportable, whether they occur on or off the jobsite. As long as there was injury or damage to someone or something during performance of work related to the contract, it must be reported on the QC daily report.

The district in which you are working may also have additional reporting requirements. Be sure to discuss this with your USACE Representative during the Safety Coordination meeting and include the requirements in your Mishap Prevention Plan.

Additional reporting requirements can be found in the EM 385-1-1, Safety and Health Requirements Manual.

Reportable Mishaps: While all mishaps are reportable, not all mishaps are recordable. All mishaps meeting any one of the following criteria must also be reported on ENG Form 3394, which may be obtained from your USACE Representative. When a recordable mishap occurs, you should notify your USACE Representative immediately! Do not wait to complete and submit any forms.

A recordable mishap would be any mishap that:

  • Resulted in any government employee or contractor lost-time injury, illness, or fatality
  • Caused damage in excess of $1,000 to contractor property, including motor vehicles
  • Involved a motor vehicle, regardless of whether injury, illness or fatality occurred
  • Involved a contractor diving activity

Lost Time Mishaps are accidents in which the injury sustained by the employee resulted in a loss of productive work time.

Mishaps would be categorized as “lost time” only when the injured worker is unable to perform regular job duties, takes time off for recovery, or is assigned modified work duties while recovering.

Lost time injuries encompass both temporary injuries that keep the employee away from work for a day, to permanent disabilities and conditions that prevent him or her from ever returning to the job or performing the same work tasks.[/vc_column_text][vc_single_image image=”17418″ img_size=”full”][vc_column_text]Moving along to the Accident Reporting tile, it’s important to note that all mishaps are reportable, whether they occur on or off the jobsite. As long as there was injury or damage to someone or something during performance of work related to the contract, it must be reported on the QC daily report.

The district in which you are working may also have additional reporting requirements. Be sure to discuss this with your USACE Representative during the Safety Coordination meeting and include the requirements in your Mishap Prevention Plan.

Additional reporting requirements can be found in the EM 385-1-1, Safety and Health Requirements Manual.

Reportable Mishaps: While all mishaps are reportable, not all mishaps are recordable. All mishaps meeting any one of the following criteria must also be reported on ENG Form 3394, which may be obtained from your USACE Representative. When a recordable mishap occurs, you should notify your USACE Representative immediately! Do not wait to complete and submit any forms.

A recordable mishap would be any mishap that:

  • Resulted in any government employee or contractor lost-time injury, illness, or fatality
  • Caused damage in excess of $1,000 to contractor property, including motor vehicles
  • Involved a motor vehicle, regardless of whether injury, illness or fatality occurred
  • Involved a contractor diving activity

Lost Time Mishaps are accidents in which the injury sustained by the employee resulted in a loss of productive work time.

Mishaps would be categorized as “lost time” only when the injured worker is unable to perform regular job duties, takes time off for recovery, or is assigned modified work duties while recovering.

Lost time injuries encompass both temporary injuries that keep the employee away from work for a day, to permanent disabilities and conditions that prevent him or her from ever returning to the job or performing the same work tasks.[/vc_column_text][vc_column_text]Select Personal Injury if a person was injured.

Select Non-Personal Injury if there was property damage only and no person was injured.

The date for which the report is being created will automatically populate and cannot be changed. In the Description field, describe the mishap in as much detail as possible. Include contractor involved, location, time of the mishap, activity in progress, actions taken, any environmental factors.

Click the blue lookup table next to Contractor/Subcontractor to identify the contractor for which the injured employee works. Input the age of the injured employee in the Age field and the date he or she started work on the contract in the Date Started work field. This will bring up a calendar. Select the injured employee’s gender in the gender field.

Click the blue lookup table next to Labor Classification to identify the appropriate occupation of the injured employee. In the Location field, you’ll identify where the mishap took place. This field is limited to 50 characters.

Next, identify the status of the injured employee as a result of the mishap. Select from one of the options in the Injury Result section.

What type of injury was it? Identify the type of injury sustained by the injured employee. Select from one of the options in the Injury Type section.[/vc_column_text][vc_single_image image=”17419″ img_size=”full”][vc_column_text]Is the accident recordable? Check this box if the mishap meets any one of 4 criteria listed on the screen in the red font.

Use the Document Packages feature to attach photos of the mishap site, copies of the completed mishap report forms and any other supporting documents.
Congratulations, your QC Daily Report is complete.

We understand there are many steps in the Daily Report, once you start getting the feeling with the depth of this report, you will get faster and faster.[/vc_column_text][/vc_column][/vc_row]